Introduction

In today’s competitive job market, many companies use Applicant Tracking Systems (ATS) to filter resumes before they reach recruiters. If your resume is not ATS-friendly, it might get rejected automatically—no matter how qualified you are.

This guide will teach you how to create a resume that passes ATS checks, ensuring your application reaches hiring managers and boosts your chances of landing an interview.

Step 1: Understand How ATS Works

Before creating your resume, it’s crucial to understand how an Applicant Tracking System (ATS) works. ATS scans resumes for specific keywords, formatting, and structure to determine if they match the job description.

Key Features of ATS

• -Keyword Matching – ATS looks for relevant keywords from the job description.
• -Proper Formatting – Avoid fancy fonts, graphics, and tables that ATS may not read.
• -Clear Section Headings – Use standard headings like "Education," "Work Experience," and "Skills."
• -File Format Matters – Submit your resume in PDF or DOCX format to ensure ATS compatibility.

An easy way to create an ATS-friendly resume is by using Kaagaz Resume Maker, which ensures correct formatting and keyword optimization.

For more resume tips, read 5 Resume Mistakes to Avoid.

Step 2: Choose the Right Resume Format

Selecting the correct resume format plays a significant role in passing ATS filters. The best format for ATS is:

ATS-Approved Resume Formats

• -Reverse Chronological – Lists work experience from most recent to oldest.
• -Hybrid (Combination) – Combines skills and experience for a well-rounded profile.

Avoid creative resume formats with columns, images, and infographics, as ATS might not read them properly.

Best Practice: Use a simple, professional template available on  Kaagaz Resume Maker.

Step 3: Optimize Your Resume with Keywords

Many resumes get rejected because they lack job-specific keywords that ATS looks for.

How to Find the Right Keywords?

• -Copy the job description and identify frequently used skills and industry terms.
• -Use an ATS Resume Checker to test keyword optimization.
• -Include both abbreviations and full terms (e.g., “SEO” and “Search Engine Optimization”).

Example: If applying for a marketing role, include keywords like "SEO," "Google Ads," "content marketing," and "social media management."

Best Practice: Use Kaagaz Resume Maker to ensure your resume is keyword-optimized for ATS.

Step 4: Structure Your Resume for ATS Compatibility

A well-structured resume increases your chances of passing ATS screening. Follow this standard structure:

Essential Resume Sections

• -Professional Summary – A brief overview of your qualifications.
• -Work Experience – List jobs in reverse chronological order.
• -Education – Include degree, institution, and graduation year.
• -Skills Section – Highlight relevant hard and soft skills.
• -Certifications & Achievements – Showcase additional qualifications.

Pro Tip: Use simple fonts (Arial, Calibri, Times New Roman, size 11-12)  and bullet points for easy readability.

Are you a fresher looking for a job? Check out  How to Secure a High-Paying Job as a Fresher.

Step 5: Avoid Common Resume Mistakes

Even if your resume has the right keywords, formatting mistakes can still lead to rejection.

Mistakes to Avoid

• -Using tables, images, or columns – ATS may not read these correctly.
• -Not customizing your resume – One-size-fits-all resumes fail ATS checks.
• -Using uncommon fonts or colors – Stick to professional black-and-white formatting.
• -Incorrect file format – Always submit PDF or DOCX format.

Write the Ultimate Job Winning Resume in 2025, read here.

Why Use Kaagaz Resume Maker?

Benefits of Kaagaz Resume Maker

Creating an ATS-friendly resume is easier than ever with Kaagaz Resume Maker. Here’s why:

• -ATS-Optimized Templates – Ensures keyword and formatting compliance.
• -Easy to Use – Just enter details, and AI formats your resume.
• -Customizable & Editable – Download and modify as needed.
• -No Sign-Up Required – Create resumes instantly.
• -100% Free & AI-Powered – Generates a professional resume in minutes.

Create Your Resume Now

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Conclusion

Creating an ATS-friendly resume is essential for job success. By using the right  format, keywords, and structure, you can increase your chances of passing ATS checks and getting interview calls.

To ensure your resume is professional, ATS-optimized, and interview-ready, use Kaagaz Resume Maker. With the right approach and a well-crafted resume, your dream job is just a few clicks away!